Tiếng Việt
⇒ What is the meaning of work performance?
As the term implies, work productivity refers to a quantified measure of an individual’s efficiency within their professional capacity. This metric is derived from both tangible and intangible indicators such as revenue generation and communication proficiency.
The level of an individual’s work productivity, contingent upon the significance of assigned tasks or their role within an organization, profoundly influences business profitability. Companies that strategically invest in bolstering employee productivity and sustain their motivation witness tangible growth in their bottom line.
⇒ How can you optimize your employees’ work productivity?
Numerous factors contribute to an employee’s diminished work productivity. These may include inadequate developmental opportunities, insufficient recognition, and ineffective collaboration…
Managers can elevate work productivity by actively listening to their teams, acknowledging their efforts, and fostering a culture of cohesive teamwork. In this shared post, we delineate 16 effective ways to empower you to enhance employee performance effectively within your organization.
- Flexibility
Post-Covid, employees have become accustomed to flexible work schedules, enabling them to manage personal responsibilities alongside professional duties. Additionally, organizations now offer flexible working arrangements, facilitating a better work-life balance. Embracing flexibility in work hours incentivizes employees to work more efficiently and reduces attrition rates.
A study by Owl Labs revealed that even a single remote workday per month can boost employee job satisfaction by 24%.
It is evident that when employers demonstrate care for their employees, reciprocated loyalty towards the organization ensues. Therefore, instill trust in your employees by delegating tasks and empowering them to work at their preferred pace and schedule.
- Effective Communication
In most cases, the tasks of an employee or department are closely intertwined. Therefore, clear and timely communication is essential for effective collaboration. As a manager, it is imperative to equip your team with enhanced communication skills and refine your communication strategies accordingly.
Encourage your team to schedule tasks and provide regular feedback. Therefore, communicate more when they need help, feel overwhelmed, or are unable to complete their work within the desired timeframe. All of this will help you plan and assign tasks appropriately so that no employee is left idle and, conversely, they will not be overwhelmed with a to-do list for another day.
- Time management
Train your employees on how they can better manage their time. Conduct training sessions before starting a new project for the team. Tell them how you don’t want them to overwork. Achieve better work efficiency with time management.
Managers can ask members of their team to label tasks based on importance and urgency for the day. This is how they can organize their tasks and progress further accordingly.
- Minimize Distractions
Social media has made employees more prone to distractions. However, it’s important to limit distracting factors, as they can affect your productivity. Try to avoid interacting with certain devices like your personal mobile phone. It’s surprising how quickly they can grab your attention. Even background news can easily make you lose focus for a period.
By minimizing distractions, you and your team will witness a significant change in your productivity levels. A survey by the American Stress Institute mentioned that distraction leads to a lack of control over one’s work and identified it as an important reason for work-related stress.
To ensure that you and your team aren’t distracted, you can ask them to mute notifications on their mobile phones and take a short break after completing a specific task during which they can use their mobile phones.
- Organization, Planning, and Prioritization
When we don’t organize and plan our priorities, optimizing work productivity becomes difficult. It would be helpful if you consider such things while organizing your business, like encouraging everyone in the team to plan tasks based on priorities and not procrastinate by delaying them.
Typically, employees work eight hours a day, five days a week. However, a significant portion of these hours is wasted on idle conversations and worrying about completing all tasks. Additionally, when there are too many tasks to handle, frequent meetings can further contribute to delays.
Indeed, some meetings are irrelevant. Therefore, avoid organizing impromptu meetings and always send emails clearly stating the meeting agenda so that everyone can prepare better for their input.
- Clear Goal Setting
If employees have a clear idea of what is expected of them, they will concentrate their efforts to achieve their goals. Otherwise, it’s like asking them to drive without a thought-out route or a defined destination.
To avoid confusion, sit down with each team member while setting goals and review the goals. Then, use time to discuss plans and set them after both parties agree. With this, you and your employees will be able to track productivity better and map out strategies for achieving each goal.
- Maintaining Health
As long as you’re healthy, you can do anything you want. But when you or any member of your team isn’t healthy, it’s highly likely that your team won’t achieve the desired results. Therefore, ask the company to appoint an online Zumba instructor or sign up for gym memberships for your employees.
To start, they could even commit to performing some small physical activities in their daily routines before or after work, such as walking, dancing, and practicing mindful eating.
- Stress Reduction
Stress can increase the risk of errors, exhaustion, conflicts, and ultimately lead to poor work performance. Pressure can also arise not only from workload but from hesitation, self-doubt, poor time management, or lack of trust in others at work.
As a manager, to improve work performance, you must strive to cultivate collaborative habits and delegate tasks. Tell them that no one can master all the necessary skills to complete a project. Therefore, it’s important to establish a timeline for the project. This will help your team realize their role in the overall success of a project. If this is overlooked or disregarded, the company will witness high turnover rates, absenteeism, and lack of engagement.
(To be continue)
